Content Contributor "How To" Guide

If you are assigned the role of content Contributor, you can create new pages and edit the content on specific pages for a particular site. When editing is complete, contributors submit the pages for moderation and an editor or administrator will publish the page upon approval.

The following are the steps for a Contributor to login into the CMS to edit an existing page or create a new:

Log into the CMS

1. Click the Navigator Button

Navigator Link Screenshot

2. Click CMS Login link

CMS Login Link screenshot

3. KU Users will log into with their KU Online ID

Login Screenshot

4. After login you now have the ability to create new or edit content.

Add/Edit Screenshot


Click the “Add content” option at the top of the page to create a new page

Click the “New draft” option to edit an existing page. Note: Moderate allows you to access previous versions of a page.

Creating a New Page

Currently, there are three types of content pages for Contributors to choose; General Content page, Faculty Profile and Document.

New Page Screenshot

Typically, most pages will utilize the General Content pages for website information. Faculty Profile pages are used to create a consistent “look and feel” for KU Faculty information. Document pages allow for linking to other types of files that are not webpages. For example, to provide PDF or Word printable forms, Excel spreadsheets or PowerPoint presentations for download, it is necessary to use the Document content type in the CMS.

Content Types

URL path settings

All of the pages in the CMS allow for the use of the URL path settings option. URL path settings allow for the creation of a custom web address (called URL or Uniform Resource Locator) for any page in the CMS. Common uses for this feature include; referencing specific pages from websites outside of your site, use on printed materials like business cards or simply used when a shorter address to a particular page is important.

Using My Workbench

The Workbench provides a view into all of the content you have created and/or edited in the CMS. One of the primary purposes of the Workbench to organize content into views that help locate the pages you are actively creating and/or editing.

Workbench Screenshot

Click on My Content to view pages that are currently published.
Click My Drafts to view pages in Drafts status.
You can also access the Create Content page from the Workbench page.
Contributors will not need to use the Needs Review option.

Additionally, you may use the sort feature by clicking on the column heading in the Workbench view. For example, you may want to sort by the Author column to see pages grouped by author.

Training Calendar
CMS Help

If you are experiencing a critical issue with your live website, please contact the IT Customer Service Center at 864-8080 or

For questions on CMS policy, look & feel, and all other issues, please visit our help page.

Please contact web services at 864-6415 or for help with your site

Online help can be found under the How-To's section of this website.